Accounting Tech, full-time

Where You Will Be Working:

Medical Associates Clinic is a physician owned multi-specialty group practice.  Our 100+ physicians and 900 health care professionals lead the way in providing quality healthcare in Northeast Iowa, Southwest Wisconsin and Northwest Illinois.

The Accounting Tech position is an onsite position located in Dubuque, Iowa. 

What You Will Be Doing:
– Responsible for payroll processing functions and miscellaneous invoicing functions
– maintenance of corporate cash accounts,
– maintenance of statistical data and certain general ledger duties

Schedule: Mon-Fri 8:00-5:00pm, hourly position. Flexibility available!

Benefits Package is Worth Over $20,000 and  includes:

  • Single or Family Health Insurance with discounted premium rates for wellness program participation.
  • 401k with immediate matching (50% on the dollar up to 7% of pay + additional annual Profit Sharing
  • Flexible Paid Time Off  Program (24 days off/year)
  • Medical and Dependent Care Flex Spending Accounts
  • Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.

Essential Functions & Responsibilities:

  • Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules.
  • Perform general ledger reconciliations for all bank accounts.
    Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions.
  • Record and track uncashed checks by state; stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate; send correspondence to attempt to clear or reissue checks; process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law.
  • Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s.
  • Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly.
  • Complete all other assigned projects and duties. 

Knowledge & Experience:

Experience:  One to three years of similar or related experience.

Education:  Equivalent to a two-year college degree or completion of a specialized course of study or certification at a business or trade school. 

Interpersonal Skills:  Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.

As a healthcare organization, we adhere to applicable CDC and OSHA guidelines regarding the use of masking and social distancing.

 

Human Resources/Payroll Coordinator

Company Description:

Rite-Hite Corporation, a global leader in the manufacture and distribution of industrial loading dock and door solutions, is seeking a full-time Human Resources/Payroll Coordinator for their manufacturing facility located in Dubuque, IA. The company is privately held and has a history of strong research and development leading to new high quality products that pioneer the industry.

Job Description:

Rite-Hite Human Resources/Payroll Coordinator is responsible to provide administrative support to the Human Resources Mangers and Human Resources department as well as perform special projects as assigned. 

Reporting to the HR Manager, you will work closely with employees, supervisors and managers to execute business priorities while ensuring consistency with corporate policies, culture, and values.  This will include:

  • Performing recruiting activities, including interviews, career fairs, etc.
  • Ensure all new employees receive an excellent new hire experience
  • Supporting and executing HR initiatives and programs (compensation, wellness, etc,) on a local level
  • Processing payroll on a bi-weekly basis.
  • Supporting diversity initiatives, including affirmative action planning
  • Maximizing employee engagement, satisfaction, and retention.
  • Primary contact for payroll and benefit related questions.
  • FMLA Adminstration and Tracking.
  • Completion of payroll related requests including employment verifications and wage requests.
  • Maintain confidential sensitive information and personal files
  • Update employee information in the payroll system as required.
  • Maintain safety shoe eligibility tracking.
  • Provide Human Resources support to employees as it relates to payroll, benefit and policy related questions. Completion of monthly and year-end reports as related to Human Resources.
  • Coordination of activities related to payroll including but not limited to setting up general deductions, garnishments and direct deposits.

Required Experience:

Required Experience:

Rite-Hite produces the best, and we hire the best.  Successful candidates will possess the following qualifications:

  • A Bachelor’s Degree in Human Resources or a closely related field
  • Prior HR and/or Payroll related experience 
  • Excellent communication skills with all levels of employees
  • A commitment to personal growth and to development

We Offer:

Rite-Hite provides excellent compensation and a comprehensive benefits package with medical, dental, and vision coverage along with life and paid medical leave. We also provide a retirement savings plan that combines 401(K) with company match and profit sharing. We support continued development of our employees via tuition reimbursement and employee education.

Rite-Hite is an Equal Opportunity/Affirmative Action employer offering a drug free workplace for our customers and employees.

 

Accounting Tech, full-time

Where You Will Be Working:

Medical Associates Clinic is a physician owned multi-specialty group practice.  Our 100+ physicians and 900 health care professionals lead the way in providing quality healthcare in Northeast Iowa, Southwest Wisconsin and Northwest Illinois.

The Accounting Tech position is an onsite position located in Dubuque, Iowa. 

What You Will Be Doing:
– Responsible for payroll processing functions and miscellaneous invoicing functions
– maintenance of corporate cash accounts,
– maintenance of statistical data and certain general ledger duties

Schedule: Mon-Fri 8:00-5:00pm, hourly position. Flexibility available!

Benefits Package is Worth Over $20,000 and  includes:

  • Single or Family Health Insurance with discounted premium rates for wellness program participation.
  • 401k with immediate matching (50% on the dollar up to 7% of pay + additional annual Profit Sharing
  • Flexible Paid Time Off  Program (24 days off/year)
  • Medical and Dependent Care Flex Spending Accounts
  • Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.

Essential Functions & Responsibilities:

  • Process bi-weekly and supplemental payrolls, including maintenance of miscellaneous earnings, deductions, coefficient overtime rates, and tax withholding information; process payroll checks and submit Automated Clearing House (ACH) file to bank; remit all federal and state payroll withholdings and employer taxes, as well as 401(k) and employee loan payments; process check requests for all other payroll withholdings and garnishments; maintain payroll system general ledger rules; process payroll entry import to the general ledger; maintain employee W-4 records and ensure appropriate withholding based on multi-state reciprocal tax rules.
  • Perform general ledger reconciliations for all bank accounts.
    Prepare daily deposit of non-accounts receivable (A/R) cash received; monitor insufficient funds checks, redeposits, and charge backs; process stop payment requests; perform transfers of Wisconsin and employee claim payments to Health Plan cash account; perform monthly transfers between satellite accounts and Clinic checking account; monitor all other cash transactions through online banking; process daily entries to the general ledger and cash management system for all cash transactions.
  • Record and track uncashed checks by state; stop payment and apply uncashed check amounts to the recipients’ current patient account balance if appropriate; send correspondence to attempt to clear or reissue checks; process and file annual unclaimed property returns and remit balance of remaining uncashed checks as required by law.
  • Perform payroll tax reconciliations; process and file all quarterly state and federal payroll tax returns; complete annual processing, filing, and disbursement of employee W-2s.
  • Balance all payroll withholding and various other receivable and miscellaneous general ledger accounts monthly.
  • Complete all other assigned projects and duties. 

Knowledge & Experience:

Experience:  One to three years of similar or related experience.

Education:  Equivalent to a two-year college degree or completion of a specialized course of study or certification at a business or trade school. 

Interpersonal Skills:  Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.

As a healthcare organization, we adhere to applicable CDC and OSHA guidelines regarding the use of masking and social distancing.